Spending Too Much Time Dictating?

Streamline Your Record Review Process

Reviewing voluminous and disorganized medical records for an IME or other medico-legal matter can be a tedious and time-consuming prospect.  IMT works as an extension of your expert witness practice, reducing the time and resources that you must expend on summarizing records for a case or claim and allowing you to focus more on the things that truly require attention and expertise:  Your opinions and conclusions.

Whether you need just a brief chronological listing of the records reviewed or a comprehensive, detailed summary of their contents, IMT understands the claims and litigation processes and that medical records are a key piece of the puzzle.  Outsourcing this monotonous aspect of your expert witness work provides you with relevant and accurate summaries while you are better able to focus on the root of the issue rather than spending hours dictating on a litany of unrelated conditions.

How Does It Work?

Upon receiving a set of scanned medical records from you (in PDF or other electronic format, via a variety of HIPAA-compliant file transfer methods), IMT will prepare a template based on the report type and any cover letter(s), and then one of our trained and experienced reviewers will identify pertinent facts and transcribe a summary of those records based on your preferred format and specifications.
  • Relevant information from each medical record may include date of service, type of service, provider, and location, as well as key details from each visit, including patient or claimant history, prognosis and treatment data, procedures performed, hospital admissions, diagnostic testing results, injuries sustained, pain complaints, assessments, and diagnoses, in addition to details from any legal or insurance records included in the file.
  • If desired, records can be sorted chronologically, and a helpful table of contents can be added.  We at IMT pride ourselves on our skill in creating reports that are easy to read and quick to navigate.
  • Upon receiving the completed record review summary (as well as to comply with the laws of your state and/or any attestations in your report), you will likely wish to review the records personally, adding any additional pertinent details as you see fit and dictating any necessary history, background, examination, conclusions, and opinions required to complete your expert witness or independent medical examination report.

Check Out Our Sample Reports*

Simple RR Summary
(PDF • 2 pages • 146K)

Detailed RR Summary
(PDF • 20 pages • 365K)

*The contents of these documents are fictitious and contain no references to the personally identifiable information of any actual person(s) or place(s), past or present.

How Can We Help You?

Summarizing medical records is a skill.  IMT offers a comprehensive, complete solution from start to finish for all of your expert witness reports, independent medical examinations, and other forensic medico-legal documents.  Our US-based staff understands the nation’s medical, legal, and insurance systems, and we are ready to put our expertise to work for you, whether your focus is on:

  • Disability
  • Malpractice
  • Personal injury
  • Product liability
  • Medical negligence
  • Workers’ compensation

Our detail-oriented services, top-notch customer support, and flexible turnaround times provide ongoing benefits to:

  • Physicians
  • Expert witnesses
  • Independent medical examiners
  • Law firms
  • Chart review firms
  • Insurance agencies
  • IME panel companies
  • Medico-legal consultancies
  • … and more.

Save your precious time for working out the essential details of your professional opinions, growing your business, and maximizing the value of every expert engagement, and we'll take care of the rest!

NO startup fees

NO monthly minimums

NO additional charge for:

  • Rush reports
  • Weekend work

Quantity discount available

above 30,000 lines¹ per month²

 

Do you require short‑term or long‑term record review or transcription services?
Contact Us

 

 

IMT’s Quality Guarantee:

If you’re not satisfied with the quality of your first report, it’s free, up to $150*
Send Me More Information
*equates to approximately 30 transcribed pages

 

What Our Customers Are Saying:

Mona Betzler
Mona BetzlerNorthwest Medical Experts • Seattle, WA
The team's professionalism and consistent care for delivery of a polished product reflects the integrity of the consultant's work and is exactly what separates them from others in the transcription industry.
Russell Vandenbelt, MD
Russell Vandenbelt, MDPsychiatrist • Bellevue, WA
My reports vary in length from 10 pages to over 50 pages.  On the occasion of needing a report transcribed on a short time frame, they have always helped me beat deadlines.
Russell Vandenbelt, MD
Russell Vandenbelt, MDPsychiatrist • Bellevue, WA
Their work is efficient, high quality and always fairly priced.  I rarely have transcription errors I need to correct.
Michael Hatzakis, MD
Michael Hatzakis, MDPhysiatrist • Bellevue, WA
An invaluable partner in my legal and forensic practice, and I would recommend them without hesitation.
Michael Hatzakis, MD
Michael Hatzakis, MDPhysiatrist • Bellevue, WA
Reports are consistently returned quickly; the reports are completed with exceptional accuracy, and their firm is always dependable.
Jennifer James, MD
Jennifer James, MDNorthwest Physical Medicine • Seattle, WA
Thank you!  Always phenomenal work product with unbelievable turnaround!
Diana Kraemer, MD
Diana Kraemer, MDNeurosurgeon • Seattle, WA
High-quality transcription.  Proofreading built in.  Weekend rush job?  Time and date sorting?  Formatting or re-formatting?  Multiple jobs at once, all in a rush?  No problem.
Jennifer James, MD
Jennifer James, MDNorthwest Physical Medicine • Seattle, WA
Your services are amazing, thorough, timely, spot-on and always reliable, even with these profoundly complex cases!
prevnext
Mona Betzler
Mona BetzlerNorthwest Medical Experts • Seattle, WA
The team's professionalism and consistent care for delivery of a polished product reflects the integrity of the consultant's work and is exactly what separates them from others in the transcription industry.
Russell Vandenbelt, MD
Russell Vandenbelt, MDPsychiatrist • Bellevue, WA
Their work is efficient, high quality and always fairly priced.  I rarely have transcription errors I need to correct.
Elizabeth Ziegler, PhD
Elizabeth Ziegler, PhDClinical Neuropsychologist • Spokane, WA
I highly recommend IMT, especially if you do forensic work, where attention to detail is paramount.
Jennifer James, MD
Jennifer James, MDNorthwest Physical Medicine • Seattle, WA
Thank you!  Always phenomenal work product with unbelievable turnaround!
Elizabeth Ziegler, PhD
Elizabeth Ziegler, PhDClinical Neuropsychologist • Spokane, WA
There is minimal proof­reading required, which is a substantial time savings for me given the length of my forensic neuro­psycho­logical reports and busy nature of my practice.
Diana Kraemer, MD
Diana Kraemer, MDNeurosurgeon • Seattle, WA
I have worked with many panels and transcription companies over the past decade.  IMT is the best.
Michael Hatzakis, MD
Michael Hatzakis, MDPhysiatrist • Bellevue, WA
An invaluable partner in my legal and forensic practice, and I would recommend them without hesitation.
prevnext

 

 

 

Why Reports from IMT Are Better:

Dates are written out to ensure accuracy.

Abbreviations are expanded for improved clarity.

Reviewer's comments are made to stand out from surrounding text.

Reports are carefully formatted for maximum readability and ease of locating information.

Records are organized chronologically, even if you didn't have time to dictate them that way.

Dictate as much or as little as you'd like at one time, and review and edit your report in progress at any point.

Possible discrepancies or oversights and any questions from the MT will be clearly flagged so you can examine and resolve them before sending out your report.

Information from available cover letter(s) will be incorporated into the report, including reviewer questions buried in the text that may have been overlooked.

Reports will always be completed according to your preferences, maintaining the highest level of profes­sionalism, promptness, and completeness.

 

Optional Report Features:
  • Appendices & indices
  • Bibliographies & peer-reviewed journal references
  • Charts & tables embedded within text
  • Tables of contents

 

     

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    Your Expert Team

    Gerri Newman
    President

    Gerri graduated from Montana State University in 1981, working 13 years for the US Forest Service before starting a secretarial firm in 1994 that rapidly shifted its focus to medical tran­scription.  Gerri's meticulous attention to detail comes to the fore in her customer service, organizational abilities, and far­sightedness in identifying and handling potential problems.

    Matthew Leonard
    Operations Manager

    Matthew is an experienced transcriptionist and skilled computer operator who also supports and moderates for various online communities.  Having this strong medical and technical background gives Matthew an undeniable edge in work­flow management, advanced MT training, and quality assurance support, all helping to ensure that your reports get done accurately and on time.

    Stephanie Range
    Workflow Manager

    Stephanie has a diverse background in healthcare and in the medico-legal system, having worked as a recreational therapist, as an office manager at a physical therapy clinic, and as a medico-legal transcriptionist, as well as experience providing organization and oversight for her family as a mom and homeschool educator for her two kids.

    Kathee Rose
    QA Specialist

    Kathee is a seasoned MT who graduated with honors from the Career Step medical transcription program.  Her many years of industry experience are vital to the support and communication that drive our quality assurance process.  Kathee's sharp eye and strong grammar skills keep our MTs at the top of their game so your reports are the best that they can be.

    Marcia Eck
    Record Summary QA

    Marcia's many years as a medico-legal transcriptionist have funded her college education, including degrees in Research and Laboratory Science as well as Biology. Her sharp eye for grammar and punctuation, as well as her extensive experience with insurance companies, attorneys, and the Workers' Compensation system, make Marcia an invaluable part of our Record Summary team.

    MT Snapshots

    Meet our amazing group of independent transcriptionists:

    Esther O. from Washington

    Transcription Experience:  27 years
    Education:  Associate of Science in Nursing; Bachelor of Science in Nursing
    Other Experience:  Registered nurse
    Brief Bio:  Aloha kākou — Hello everyone.  I am originally from the island of O‘ahu but now live in Washington state.  In my spare time, I like to try new cuisines and, weather permitting, to explore the outdoors or different places with family and friends.  Prior to transcribing medical reports, I specialized in many areas in my nursing career (nearly a decade):  med-surg, postpartum (hospital setting), and float nurse in various departments.  My favorite department to work in was postpartum.

    “Working with IMT, one can find lōkahi — unity expressed with harmony.”

    Endorsed By

    Michael Battaglia, MD
    Orthopedic Surgeon
    Bellevue, WA

    Daniel Brzusek, DO
    Physiatrist
    Bellevue, WA

    Sean Ghidella, MD
    Orthopedic Surgeon
    Lakewood, WA

    Jennifer James, MD
    Physiatrist
    Seattle, WA

    Barbara Jessen, MD
    Neurologist
    Burien, WA

    Diana Kraemer, MD
    Neurosurgeon
    Seattle, WA

    Russell Vandenbelt, MD
    Psychiatrist
    Bellevue, WA

    Elizabeth Ziegler, PhD
    Neuropsychologist
    Spokane, WA

    Michael Battaglia, MD
    Orthopedic Surgeon
    Bellevue, WA

    Daniel Brzusek, DO
    Physiatrist
    Bellevue, WA

    Sean Ghidella, MD
    Orthopedic Surgeon
    Lakewood, WA

    Jennifer James, MD
    Physiatrist
    Seattle, WA

    Barbara Jessen, MD
    Neurologist
    Burien, WA

    Diana Kraemer, MD
    Neurosurgeon
    Seattle, WA

    Russell Vandenbelt, MD
    Psychiatrist
    Bellevue, WA

    Elizabeth Ziegler, PhD
    Neuropsychologist
    Spokane, WA

     

    Independent Medical Transcription, Inc.
    Independent Medical Transcription, Inc.
    5.0
    Based on 8 reviews
    powered by Google
    review us on
    Michael Hatzakis
    Michael Hatzakis
    21:59 28 Jul 21
    I have been a physician expert for 15 years. I have used IMT for a large part of that time and have worked with Gerri Newman throughout. I have also used multiple other transcription services over those years and none come even close to IMT's quality of work, their incredible attention to detail, the cleanness of their report product and great customer service interface.IMT is truly the "Intel Inside" of my forensic business. My business runs more smoothly and I provide far higher quality products having them under the covers of my operation. They do exceptionally well for rush requests, special requests and really anything I need when it comes to creating quality report products. I cannot say enough about my experience with them. Michael.
    Sean Ghidella
    Sean Ghidella
    14:37 22 Jun 20
    IMT is the standard for forensic reports. Their fast friendly service provides accurate reports that rarely need editing. They will save you time.
    Resolute Michaels
    Resolute Michaels
    20:01 05 Oct 19
    A cut above the rest! Extra care and attention to detail makes all the difference.
    Steve Overman
    Steve Overman
    14:58 01 Aug 19
    Timely and reliable service that has been wonderful even though I use them very part-time! It is SO much better than than my former efforts at voice activated dictation. Their proof reading is such a bonus!
    Eric Petrie
    Eric Petrie
    22:59 26 Jul 19
    IMT is the best medical transcription service I have worked over my nearly 15 years of doing independent medical examinations. I can't remember the last time their staff made a transcription error. Turnaround is also amazingly fast on a routine basis and President Gerri Newman is always accessible and willing to go the extra mile to handle special situations.
    Rick Rivera
    Rick Rivera
    02:23 20 Jul 19
    I have used IMT for years. I have never had a problem. I am extremely happy with the service I have received. I would recommend IMT services to any and all.
    Dan Brzusek
    Dan Brzusek
    16:47 09 Jul 19
    Very responsive particular needs of the customer. I have decided to all of my business to this service. I previously had contracted with 3 other transcription services.This is the most professional transcription service of ever experiencing a 42 years physiatry practice so glad to have the
    More reviews
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    Why Choose IMT?


    Experience

    • Established in 1994
    • 16 MTs averaging 17.6 years experience
    • QA staff checks every report

    Flexibility

    • Specializing in forensic reports
    • Experts at formatting & templating
    • All types of transcription

    Availability

    • Staff in every US time zone¹
    • No snow days or weather delays
    • Rush reports & weekend work at no additional charge

     

    Try us once, and "on a more-probable-than-not basis," you'll stick with IMT!

     

     

    Refer an Expert


    Do you know of a physician or expert who may benefit from IMT's services?  Please enter their information below, and we'll reach out to them.

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      Information For:

       

      Dozens of satisfied, long-term clients …
      • Nine IME panel companies
      • Forensic psychiatrists
      • Orthopedic surgeons
      • PM&R specialists
      • Chiropractors
      • … and many more!

      Where will the future take you?

      Whether you represent a major IME panel company, a personal injury law firm, or an insurance company; whether you are a physician or specialist who has been called upon to testify as an expert witness; or whether you are a dedicated and experienced MT looking to apply your knowledge to an exciting field that touches the lives of everyday people, you're in the right place!

      Just let us know how we can grow together and build a stronger future while helping you accomplish your professional goals and meeting the unique needs and challenges of the medical claims community.