Physicians & Experts

Dictate On Your Own Terms

You're a busy professional. You have a practice to run and patients to care for. You've built a reputation as an expert in your field, and now you've been called upon to perform an in-depth medical record review or IME and to testify as to your findings. However, your office staff still needs to care for their daily tasks, so how can you avoid overburdening them?

Get help from the IME experts!

While your personal transcriptionist no doubt does a great job of transcribing your daily notes and correspondence, handing off a massive IME dictation to your in-house MT is the digital equivalent of dropping a huge stack of papers on his or her desk and saying, "When can you have this done?" It can be an overwhelming experience, and report quality may be lacking as a result. How can IMT help?

Experience: Every week, we transcribe dozens of IMEs, record reviews, and other forensic reports, and we grasp their importance as legal documents.
Flexibility: Dictate as much or as little as you like at any given time, and we'll take care of the rest, freeing your office staff to care for the needs of your practice.
Availability: We know that you frequently need to dictate after hours, so we perform weekend work and rush reports at no additional charge.

Your in-house MT or transcription service is no doubt great at handling your day-to-day office notes and correspondence, but dropping an hour-long IME dictation in your MT's lap is like asking your accountant to take over your landscaping: The job may very well get done, but will it get done very well?

At Independent Medical Transcription, Inc., all of our MTs have undergone rigorous testing and supervised training in order to become IME experts. What does that mean for you?

We are adept at not only medical terms (anatomy, physiology, pharmaceuticals, etc.) but also legal and insurance industry terminology specific to medico-legal reviews and forensic reports.
We understand that such reports are legal documents that reflect upon you as a professional and must be able to stand up in a court of law.
By outsourcing lengthy and complex IME dictations, you have fewer questions to answer, and your office staff is free to care better for their daily tasks.

Whether silently or out loud, it's no secret that physicians and expert witnesses are judged on the quality of their reports. The IME, record review, peer review, or addendum report that you've signed your name to can determine whether a case settles out of court and can have a big effect on the source of your next referral. A report that's poorly formatted, hard to navigate, or riddled with typos and grammar mistakes can be embarrassing, so never sell yourself short.

Most transcription companies hand-check only a small random sampling of their reports, just to identify any major issues their MTs may be having.
At IMT, every report is processed by our quality assurance team to ensure that even minor problems don't begin to creep into your important documents.
Our thorough review process adds value, allowing us to identify errors and carefully screen each report we transcribe for completeness, clarity, and quality.

In medical transcription, you get what you pay for, so only pay for the very best!

Why Reports from IMT Are Better:
Dates are written out to ensure accuracy.	Abbreviations are expanded for improved clarity.	Reviewer's comments are made to stand out from surrounding text.
Reports are carefully formatted for maximum readability and ease of locating information.	Records are organized chronologically, even if you didn't have time to dictate them that way.	Dictate as much or as little as you'd like at one time, and review and edit your report in progress at any point.
Possible discrepancies or oversights and any questions from the MT will be clearly flagged so you can examine and resolve them before sending out your report.	Information from available cover letter(s) will be incorporated into the report, including reviewer questions buried in the text that may have been overlooked.	Reports will always be completed according to your preferences, maintaining the highest level of professionalism, promptness, and completeness.

If you're researching transcription services, you've probably noticed most of them bragging about their 24-hour turnaround time (TAT) on every report, which is perfect for daily office notes and general correspondence. From experience, however, we know that when it comes to lengthy IME dictations, there is no one-size-fits-all solution for TAT. Rather, turnaround can better be determined based on the specific needs of a particular report. Maintaining some flexibility with turnaround times allows us to:

… prioritize reports according to due date and anticipated length so that you get the highest-caliber documents when you need them.
… take advantage of the quality and consistency benefits of a single MT working on your report from start to finish.
… perform rush jobs and weekend work at no additional charge.

In the end, if your transcription service has promised a 24-hour turnaround on your 100-page IME, you'd better check it carefully, because they probably didn't!

The claimant did well following his baloney below-knee amputation …

Surgeries include a sing-a-long single lung transplant …

He had a pleasant day influenza A last year …

Voice recognition errors are no laughing matter in a courtroom. You've probably seen them before, but how embarrassing would it be if such a mistake turned up in one of your forensic examinations?

At IMT, our transcriptionists are live human beings who are committed to quality, attentive to even minor details, and genuinely enthusiastic for the work we do. Left in our hands, your IME documents can bolster both your credibility and your professional image. Left to chance or to the whims of a computer program, however, the effect may be quite the opposite!

We understand that because of your hectic professional schedule, you may need to dictate long IMEs in bits and pieces, that at times you may be up late dictating an urgent report, and that you want your office staff to be free to care for the daily needs of your medical practice. That's why we offer:

STAT reports and weekend work at no additional charge.
The freedom to dictate as much or as little as you need to at any given time, which we will transcribe and return so that you can review and edit your report in progress.
No complicated transcription management software. Just send in dictation from your own preferred recording device via our secure upload form or utilize our convenient phone-in dictation service.

Is Consistent Formatting Really So Important?

		YES! The layout of your report to a large extent determines the speed and efficiency with which you or anyone who reads it can locate vital information. If you need to make an important point in front of a judge but can't find the specific detail you're looking for, your testimony may falter. A well-written, carefully formatted, and easy-to-digest document may win cases on its own merits, without you ever setting foot in a courtroom. We may be the experts in readability, but ultimately it's you who will be making use of your report, so you'll always have the final say!

Manufacturers know this simple truth well: When producing any item over and over, even where there are variations in the finished product, having a single basic starting point saves a tremendous amount of time and effort. Since the same holds true for medico-legal reports, let us help you build robust and versatile templates that meet your specific needs:

Add automatic data fields to ensure that if any report information changes, it gets updated everywhere in the document, including headers and footers.
Include always consistent introductory information, report sections (history, exam, diagnostic testing, etc.), concluding paragraphs, and legal disclaimers.
Create macro-enabled templates to simplify data entry and prevent missing or incorrect data fields.
Build your CV right into your template rather than always sending it as a separate attachment.

Prefer to Use Your Own MT?

		You can still benefit from our years of IME experience and expertise by sending us your typed transcripts and letting us transform them into top-quality, courtroom-ready documents. Whether your draft is VR text or has been transcribed by a live MT, we can perform: Formatting Only: We can copy your text directly into a template document, either your own or one provided by a panel company, and then review the layout of the entire report to ensure consistency and ease of use. Format, Edit & QA: In addition to the above, we will proofread your entire transcript and run it through our full quality assurance process to ensure that your finalized report meets the highest possible standards. Add to Existing Report: We can add your already-transcribed content to an existing report, or if you've got a document that's mostly finished but needs a few tweaks or edits here and there, just send us your dictated notes and we'll get it up to speed!

Gerri Newman
President

Gerri graduated from Montana State University in 1981, working 13 years for the US Forest Service before starting a secretarial firm in 1994 that rapidly shifted its focus to medical transcription. Gerri's meticulous attention to detail comes to the fore in her customer service, organizational abilities, and farsightedness in identifying and handling potential problems.

Matthew Leonard
Operations Manager

Matthew is an experienced transcriptionist and skilled computer operator who also supports and moderates for various online communities. Having this strong medical and technical background gives Matthew an undeniable edge in workflow management, advanced MT training, and quality assurance support, all helping to ensure that your reports get done accurately and on time.

Stephanie Range
Workflow Manager

Stephanie has a diverse background in healthcare and in the medico-legal system, having worked as a recreational therapist, as an office manager at a physical therapy clinic, and as a medico-legal transcriptionist, as well as experience providing organization and oversight for her family as a mom and homeschool educator for her two kids.

Kathee Rose
QA Specialist

Kathee is a seasoned MT who graduated with honors from the Career Step medical transcription program. Her many years of industry experience are vital to the support and communication that drive our quality assurance process. Kathee's sharp eye and strong grammar skills keep our MTs at the top of their game so your reports are the best that they can be.

Marcia Eck
Record Summary QA

Marcia's many years as a medico-legal transcriptionist have funded her college education, including degrees in Research and Laboratory Science as well as Biology. Her sharp eye for grammar and punctuation, as well as her extensive experience with insurance companies, attorneys, and the Workers' Compensation system, make Marcia an invaluable part of our Record Summary team.

Meet our amazing group of independent transcriptionists:

Courtney M. from Illinois

Transcription Experience: 20 years
Education: University of Illinois at Urbana/Champaign (minor in community health)
Brief Bio: I discovered the transcription field by pure dumb luck while pursuing a second college degree, and I’ve never looked back. When I’m not playing chauffeur to two very active teenagers, you can find me at my desk with my “office assistants” close by.

“IMT has been my transcription home for many, many years. I love the high standards we are held to. We are constantly learning and improving and are valued as transcriptionists. There’s no better place to be!”

Michael Battaglia, MD
Orthopedic Surgeon
Bellevue, WA

Daniel Brzusek, DO
Physiatrist
Bellevue, WA

Sean Ghidella, MD
Orthopedic Surgeon
Lakewood, WA

Jennifer James, MD
Physiatrist
Seattle, WA

Barbara Jessen, MD
Neurologist
Burien, WA

Diana Kraemer, MD
Neurosurgeon
Seattle, WA

Russell Vandenbelt, MD
Psychiatrist
Bellevue, WA

Elizabeth Ziegler, PhD
Neuropsychologist
Spokane, WA

Michael Battaglia, MD
Orthopedic Surgeon
Bellevue, WA

Daniel Brzusek, DO
Physiatrist
Bellevue, WA

Sean Ghidella, MD
Orthopedic Surgeon
Lakewood, WA

Jennifer James, MD
Physiatrist
Seattle, WA

Barbara Jessen, MD
Neurologist
Burien, WA

Diana Kraemer, MD
Neurosurgeon
Seattle, WA

Russell Vandenbelt, MD
Psychiatrist
Bellevue, WA

Elizabeth Ziegler, PhD
Neuropsychologist
Spokane, WA

Independent Medical Transcription, Inc.

5.0

Based on 8 reviews

review us on

Michael Hatzakis

21:59 28 Jul 21

I have been a physician expert for 15 years. I have used IMT for a large part of that time and have worked with Gerri... Newman throughout. I have also used multiple other transcription services over those years and none come even close to IMT's quality of work, their incredible attention to detail, the cleanness of their report product and great customer service interface.IMT is truly the "Intel Inside" of my forensic business. My business runs more smoothly and I provide far higher quality products having them under the covers of my operation. They do exceptionally well for rush requests, special requests and really anything I need when it comes to creating quality report products. I cannot say enough about my experience with them. Michael.read more

Sean Ghidella

14:37 22 Jun 20

IMT is the standard for forensic reports. Their fast friendly service provides accurate reports that rarely need... editing. They will save you time.read more

Resolute Michaels

20:01 05 Oct 19

A cut above the rest! Extra care and attention to detail makes all the difference.

Steve Overman

14:58 01 Aug 19

Timely and reliable service that has been wonderful even though I use them very part-time! It is SO much better than... than my former efforts at voice activated dictation. Their proof reading is such a bonus!read more

Eric Petrie

22:59 26 Jul 19

IMT is the best medical transcription service I have worked over my nearly 15 years of doing independent medical... examinations. I can't remember the last time their staff made a transcription error. Turnaround is also amazingly fast on a routine basis and President Gerri Newman is always accessible and willing to go the extra mile to handle special situations.read more

Rick Rivera

02:23 20 Jul 19

I have used IMT for years. I have never had a problem. I am extremely happy with the service I have received. I would... recommend IMT services to any and all.read more

Dan Brzusek

16:47 09 Jul 19

Very responsive particular needs of the customer. I have decided to all of my business to this service. I previously... had contracted with 3 other transcription services.This is the most professional transcription service of ever experiencing a 42 years physiatry practice so glad to have theread more

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Do you know of a physician or expert who may benefit from IMT's services? Please enter their information below, and we'll reach out to them.

Whether you represent a major IME panel company, a personal injury law firm, or an insurance company; whether you are a physician or specialist who has been called upon to testify as an expert witness; or whether you are a dedicated and experienced MT looking to apply your knowledge to an exciting field that touches the lives of everyday people, you're in the right place!

Just let us know how we can grow together and build a stronger future while helping you accomplish your professional goals and meeting the unique needs and challenges of the medical claims community.

	NO startup fees
	NO monthly minimums
	NO additional charge for: Rush reports Weekend work
	Quantity discount available above 30,000 lines^¹ per month^²


IME Transcription Three pages or three hundred pages, we can handle the most complex IME, peer review, record review, and addendum reports you can dictate.		RR Summaries Too many pages to review? Too much irrelevant information in the records? Let us do the grunt work so you can focus your attention on what really matters.
Report Formatting Got a messy transcript that needs a little TLC? We can help bring your report up to the exacting standards needed to be taken seriously in a court of law.		Templates & Macros Do you handle a lot of the same report types or dictate the same text over and over? Save time by having a custom template and quick macro text on hand.
	General Transcription Medical, legal, insurance, business, law enforcement … if you can dictate it, we can transcribe it, and to the same precise standards as all of our other reports!

We'll Transcribe According to Your Needs

IME Transcriptionists Are Better for IMEs

What Our Customers Are Saying:

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How Are You Perceived?

QA Staff Makes All the Difference

Why Reports from IMT Are Better:

What About TAT?

Having VR Issues?

We Know You're Busy

Is Consistent Formatting Really So Important?

You Need the Right Template!

Prefer to Use Your Own MT?

Your Expert Team

MT Snapshots

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Why Choose IMT?

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What We Do

IME Transcription

RR Summaries

Report Formatting

Templates & Macros

General Transcription

Dozens of satisfied, long-term clients …

Where will the future take you?