Dictate On Your Own Terms

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We'll Transcribe According to Your Needs

You're a busy professional.  You have a practice to run and patients to care for.  You've built a reputation as an expert in your field, and now you've been called upon to perform an in-depth medical record review or IME and to testify as to your findings.  However, your office staff still needs to care for their daily tasks, so how can you avoid overburdening them?

Get help from the IME experts!

While your personal transcriptionist no doubt does a great job of transcribing your daily notes and corres­pondence, handing off a massive IME dictation to your in-house MT is the digital equivalent of dropping a huge stack of papers on his or her desk and saying, "When can you have this done?"  It can be an overwhelming experience, and report quality may be lacking as a result.  How can IMT help?

  • Experience:  Every week, we transcribe dozens of IMEs, record reviews, and other forensic reports, and we grasp their importance as legal documents.
  • Flexibility:  Dictate as much or as little as you like at any given time, and we'll take care of the rest, freeing your office staff to care for the needs of your practice.
  • Availability:  We know that you frequently need to dictate after hours, so we perform weekend work and rush reports at no additional charge.

 

IME Transcriptionists Are Better for IMEs

Your in-house MT or transcription service is no doubt great at handling your day-to-day office notes and correspondence, but dropping an hour-long IME dictation in your MT's lap is like asking your accountant to take over your landscaping:  The job may very well get done, but will it get done very well?

At Independent Medical Transcription, Inc., all of our MTs have undergone rigorous testing and supervised training in order to become IME experts.  What does that mean for you?

  • We are adept at not only medical terms (anatomy, physiology, pharmaceuticals, etc.) but also legal and insurance industry terminology specific to medico-legal reviews and forensic reports.
  • We understand that such reports are legal documents that reflect upon you as a professional and must be able to stand up in a court of law.
  • By outsourcing lengthy and complex IME dictations, you have fewer questions to answer, and your office staff is free to care better for their daily tasks.

 

Try Us Out For Free!

$150 account credit for all new clients*
Send Me More Information
*equates to approximately a 30‑page IME report
Bolster Your Brand Image!

Repeat business is your best referral source.  Learn how you can grow your reputation through positive branding and intuitive formatting built right into your reports:
Request Your FREE Readability Consultation

 

What Our Customers Are Saying:

Russell Vandenbelt, MD
Russell Vandenbelt, MDPsychiatrist • Bellevue, WA
Their work is efficient, high quality and always fairly priced.  I rarely have transcription errors I need to correct.
Eric Petrie, MD, MS, FAPA
Eric Petrie, MD, MS, FAPAPsychiatrist • Seattle, WA
Your crew would still be worth it at twice the price!
Jennifer James, MD
Your services are amazing, thorough, timely, spot-on and always reliable, even with these profoundly complex cases!
Diana Kraemer, MD
I have worked with many panels and transcription companies over the past decade.  IMT is the best.
Elizabeth Ziegler, PhD
I highly recommend IMT, especially if you do forensic work, where attention to detail is paramount.
Russell Vandenbelt, MD
Russell Vandenbelt, MDPsychiatrist • Bellevue, WA
My reports vary in length from 10 pages to over 50 pages.  On the occasion of needing a report transcribed on a short time frame, they have always helped me beat deadlines.
Mona Betzler
The team's professionalism and consistent care for delivery of a polished product reflects the integrity of the consultant's work and is exactly what separates them from others in the transcription industry.
Michael Hatzakis, MD
Michael Hatzakis, MDPhysiatrist • Bellevue, WA
Always responsive for special requests and exceedingly organized with my preferred formatting.
Diana Kraemer, MD
High-quality transcription.  Proofreading built in.  Weekend rush job?  Time and date sorting?  Formatting or re-formatting?  Multiple jobs at once, all in a rush?  No problem.
Elizabeth Ziegler, PhD
There is minimal proof­reading required, which is a substantial time savings for me given the length of my forensic neuro­psycho­logical reports and busy nature of my practice.
Michael Hatzakis, MD
Michael Hatzakis, MDPhysiatrist • Bellevue, WA
An invaluable partner in my legal and forensic practice, and I would recommend them without hesitation.
Jennifer James, MD
You are the best!  I have recommended you to ALL the physicians that rent or contact my office!

Russell Vandenbelt, MD
Russell Vandenbelt, MDPsychiatrist • Bellevue, WA
Their work is efficient, high quality and always fairly priced.  I rarely have transcription errors I need to correct.
Eric Petrie, MD, MS, FAPA
Eric Petrie, MD, MS, FAPAPsychiatrist • Seattle, WA
Your crew would still be worth it at twice the price!
Jennifer James, MD
Your services are amazing, thorough, timely, spot-on and always reliable, even with these profoundly complex cases!
Diana Kraemer, MD
I have worked with many panels and transcription companies over the past decade.  IMT is the best.
Elizabeth Ziegler, PhD
I highly recommend IMT, especially if you do forensic work, where attention to detail is paramount.
Russell Vandenbelt, MD
Russell Vandenbelt, MDPsychiatrist • Bellevue, WA
My reports vary in length from 10 pages to over 50 pages.  On the occasion of needing a report transcribed on a short time frame, they have always helped me beat deadlines.
Mona Betzler
The team's professionalism and consistent care for delivery of a polished product reflects the integrity of the consultant's work and is exactly what separates them from others in the transcription industry.
Michael Hatzakis, MD
Michael Hatzakis, MDPhysiatrist • Bellevue, WA
Always responsive for special requests and exceedingly organized with my preferred formatting.

 

 

NO startup fees

NO monthly minimums

NO additional charge for:

  • Rush reports
  • Weekend work

Quantity discount available

above 30,000 lines¹ per month²

 

Don't have an account with us yet?

No problem!  Call (406) 596-9992 to get started

or use our convenient contact form here.

 

How Are You Perceived?

Whether silently or out loud, it's no secret that physicians and expert witnesses are judged on the quality of their reports.  The IME, record review, peer review, or addendum report that you've signed your name to can determine whether a case settles out of court and can have a big effect on the source of your next referral.  A report that's poorly formatted, hard to navigate, or riddled with typos and grammar mistakes can be embarrassing, so never sell yourself short.

QA Staff Makes All the Difference

  • Most transcription companies hand-check only a small random sampling of their reports, just to identify any major issues their MTs may be having.
  • At IMT, every report is processed by our quality assurance team to ensure that even minor problems don't begin to creep into your important documents.
  • Our thorough review process adds value, allowing us to identify errors and carefully screen each report we transcribe for completeness, clarity, and quality.

In medical transcription, you get what you pay for, so only pay for the very best!

 

 

Why Reports from IMT Are Better:

Dates are written out to ensure accuracy.

Abbreviations are expanded for improved clarity.

Reviewer's comments are made to stand out from surrounding text.

Reports are carefully formatted for maximum readability and ease of locating information.

Records are organized chronologically, even if you didn't have time to dictate them that way.

Dictate as much or as little as you'd like at one time, and review and edit your report in progress at any point.

Possible discrepancies or oversights and any questions from the MT will be clearly flagged so you can examine and resolve them before sending out your report.

Information from available cover letter(s) will be incorporated into the report, including reviewer questions buried in the text that may have been overlooked.

Reports will always be completed according to your preferences, maintaining the highest level of profes­sionalism, promptness, and completeness.

What About TAT?

If you're researching transcription services, you've probably noticed most of them bragging about their 24-hour turn­around time (TAT) on every report, which is perfect for daily office notes and general correspondence.  From experience, however, we know that when it comes to lengthy IME dictations, there is no one-size-fits-all solution for TAT.  Rather, turn­around can better be determined based on the specific needs of a particular report.  Maintaining some flexibility with turn­around times allows us to:

  • … prioritize reports according to due date and anticipated length so that you get the highest-caliber documents when you need them.
  • … take advantage of the quality and consistency benefits of a single MT working on your report from start to finish.
  • … perform rush jobs and weekend work at no additional charge.

In the end, if your transcription service has promised a 24-hour turn­around on your 100-page IME, you'd better check it carefully, because they probably didn't!

 

Having VR Issues?

The claimant did well following his baloney below-knee amputation …

Surgeries include a sing-a-long single lung transplant …

He had a pleasant day influenza A last year …

Voice recognition errors are no laughing matter in a courtroom.  You've probably seen them before, but how embarrassing would it be if such a mistake turned up in one of your forensic examinations?

At IMT, our transcriptionists are live human beings who are committed to quality, attentive to even minor details, and genuinely enthusiastic for the work we do.  Left in our hands, your IME documents can bolster both your credibility and your professional image.  Left to chance or to the whims of a computer program, however, the effect may be quite the opposite!

We Know You're Busy

 


We understand that because of your hectic pro­fes­sional schedule, you may need to dictate long IMEs in bits and pieces, that at times you may be up late dictating an urgent report, and that you want your office staff to be free to care for the daily needs of your medical practice.  That's why we offer:

  • STAT reports and weekend work at no additional charge.
  • The freedom to dictate as much or as little as you need to at any given time, which we will transcribe and return so that you can review and edit your report in progress.
  • No complicated transcription management software.  Just send in dictation from your own preferred recording device via our secure upload form or utilize our convenient phone-in dictation service.

 

     

    Please send me information about transcription services from IMT.

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    Is Consistent Formatting Really So Important?

    • YES!  The layout of your report to a large extent determines the speed and efficiency with which you or anyone who reads it can locate vital information.
    • If you need to make an important point in front of a judge but can't find the specific detail you're looking for, your testimony may falter.
    • A well-written, carefully formatted, and easy-to-digest document may win cases on its own merits, without you ever setting foot in a courtroom.
    • We may be the experts in readability, but ultimately it's you who will be making use of your report, so you'll always have the final say!

    You Need the Right Template!

     

    Manufacturers know this simple truth well:  When producing any item over and over, even where there are variations in the finished product, having a single basic starting point saves a tremendous amount of time and effort.  Since the same holds true for medico-legal reports, let us help you build robust and versatile templates that meet your specific needs:

    • Add automatic data fields to ensure that if any report information changes, it gets updated everywhere in the document, including headers and footers.
    • Include always consistent introductory information, report sections (history, exam, diagnostic testing, etc.), concluding paragraphs, and legal disclaimers.
    • Create macro-enabled templates to simplify data entry and prevent missing or incorrect data fields.
    • Build your CV right into your template rather than always sending it as a separate attachment.

     

    Prefer to Use Your Own MT?


    You can still benefit from our years of IME experience and expertise by sending us your typed transcripts and letting us transform them into top-quality, courtroom-ready documents.  Whether your draft is VR text or has been transcribed by a live MT, we can perform:

    • Formatting Only:  We can copy your text directly into a template document, either your own or one provided by a panel company, and then review the layout of the entire report to ensure consistency and ease of use.
    • Format, Edit & QA:  In addition to the above, we will proofread your entire transcript and run it through our full quality assurance process to ensure that your finalized report meets the highest possible standards.
    • Add to Existing Report:  We can add your already-transcribed content to an existing report, or if you've got a document that's mostly finished but needs a few tweaks or edits here and there, just send us your dictated notes and we'll get it up to speed!

     

    Your Expert Team

    Gerri Newman
    President

    Gerri graduated from Montana State University in 1981, working 13 years for the US Forest Service before starting a secretarial firm in 1994 that rapidly shifted its focus to medical tran­scription.  Gerri's meticulous attention to detail comes to the fore in her customer service, organizational abilities, and far­sightedness in identifying and handling potential problems.

    Kathee Rose
    QA Specialist

    Kathee is a seasoned MT who graduated with honors from the Career Step medical transcription program.  Her many years of industry experience are vital to the support and communication that drive our quality assurance process.  Kathee's sharp eye and strong grammar skills keep our MTs at the top of their game so your reports are the best that they can be.

    Randy Hedglin
    Information Specialist

    Randy's real-world marketing, medical, and software experience plays a key role in the development of IMT's business processes and customer relations.  Possessing the self-discipline and self-sufficiency needed to work successfully as an independent MT for many years, Randy's strengths lie in information gathering, complex data analysis, and communication.

    MT Snapshots

    Meet our amazing group of independent transcriptionists:

    Julie E. from Illinois

    Transcription Experience:  17 years
    Education:  Western Governor's University (2017)
    Other Experience:  Transcription supervisor; account manager
    Brief Bio:  I have done IME work for 3+ years now, touching briefly on it before then.  I also have supervisory experience as being an account manager for multiple clients and supervising 15+ transcriptionists at a time.  This included the hiring of new transcriptionists and also doing all of their training and performing QA on all of their work until they were ready to be released on their own.  I recently obtained my bachelor of science degree in health informatics, during which I learned much about HIPAA regulations and guidelines.  I have a loving husband and two awesome “kids” ages 18 and 23.  We are definitely animal lovers, and we have three dogs and a pet snake at the moment.  We always have a variety of pets in our home to care for.

     

    Sean Ghidella
    Sean Ghidella
    14:37 22 Jun 20
    IMT is the standard for forensic reports. Their fast friendly service provides accurate reports that rarely need editing. They... will save you time.read more
    Resolute Michaels
    Resolute Michaels
    20:01 05 Oct 19
    A cut above the rest! Extra care and attention to detail makes all the difference.
    Steve Overman
    Steve Overman
    14:58 01 Aug 19
    Timely and reliable service that has been wonderful even though I use them very part-time! It is SO much better than than my... former efforts at voice activated dictation. Their proof reading is such a bonus!read more
    Eric Petrie
    Eric Petrie
    22:59 26 Jul 19
    IMT is the best medical transcription service I have worked over my nearly 15 years of doing independent medical examinations.... I can't remember the last time their staff made a transcription error. Turnaround is also amazingly fast on a routine basis and President Gerri Newman is always accessible and willing to go the extra mile to handle special situations.read more
    Rick Rivera
    Rick Rivera
    02:23 20 Jul 19
    I have used IMT for years. I have never had a problem. I am extremely happy with the service I have received. I would... recommend IMT services to any and all.read more
    Dan Brzusek
    Dan Brzusek
    16:47 09 Jul 19
    Very responsive particular needs of the customer. I have decided to all of my business to this service. I previously had... contracted with 3 other transcription services.read more
    Next Reviews

     

    Why Choose IMT?


    Experience

    • Established in 1994
    • 16 MTs averaging 18.2 years experience
    • QA staff checks every report

    Flexibility

    • Specializing in forensic reports
    • Experts at formatting & templating
    • All types of transcription

    Availability

    • Staff in every US time zone¹
    • No snow days or weather delays
    • Rush reports & weekend work at no additional charge

     

    Try us once, and "on a more-probable-than-not basis," you'll stick with IMT!

     

     

    Refer a Colleague


    Do you know of a physician or expert who may benefit from IMT's services?  Please enter their information below, and we'll reach out to them.

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      What We Do

       

      7,500+ forensic reports transcribed in 2019 …

      • Independent medical examinations
      • Medical record reviews
      • Addendum reports

      Dozens of satisfied, long-term clients …

      • Nine IME panel companies
      • Forensic psychiatrists
      • Orthopedic surgeons
      • PM&R specialists
      • Chiropractors
      • … and many more!

      Where will the future take you?

      Whether you represent a major IME panel company, a personal injury law firm, or an insurance company; whether you are a physician or specialist who has been called upon to testify as an expert witness; or whether you are a dedicated and experienced MT looking to apply your knowledge to an exciting field that touches the lives of everyday people, you're in the right place!

      Just let us know how we can grow together and build a stronger future while helping you accomplish your professional goals and meeting the unique needs and challenges of the medical claims community.