Dictate On Your Own Terms

We'll Transcribe According to Your Needs

You're a busy professional.  You have a practice to run and patients to care for.  You've built a reputation as an expert in your field, and now you've been called upon to perform an in-depth medical record review or IME and to testify as to your findings.  However, your office staff still needs to care for their daily tasks, so how can you avoid overburdening them?

Get help from the IME experts!

While your personal transcriptionist no doubt does a great job of transcribing your daily notes and corres­pondence, handing off a massive IME dictation to your in-house MT is the digital equivalent of dropping a huge stack of papers on his or her desk and saying, "When can you have this done?"  It can be an overwhelming experience, and report quality may be lacking as a result.  How can IMT help?

  • Experience:  Every week, we transcribe dozens of IMEs, record reviews, and other forensic reports, and we grasp their importance as legal documents.
  • Flexibility:  Dictate as much or as little as you like at any given time, and we'll take care of the rest, freeing your office staff to care for the needs of your practice.
  • Availability:  We know that you frequently need to dictate after hours, so we perform weekend work and rush reports at no additional charge.

 

IME Transcriptionists Are Better for IMEs

Your in-house MT or transcription service is no doubt great at handling your day-to-day office notes and correspondence, but dropping an hour-long IME dictation in your MT's lap is like asking your accountant to take over your landscaping:  The job may very well get done, but will it get done very well?

At Independent Medical Transcription, Inc., all of our MTs have undergone rigorous testing and supervised training in order to become IME experts.  What does that mean for you?

  • We are adept at not only medical terms (anatomy, physiology, pharmaceuticals, etc.) but also legal and insurance industry terminology specific to medico-legal reviews and forensic reports.
  • We understand that such reports are legal documents that reflect upon you as a professional and must be able to stand up in a court of law.
  • By outsourcing lengthy and complex IME dictations, you have fewer questions to answer, and your office staff is free to care better for their daily tasks.

 

IMT’s Quality Guarantee:

If you’re not satisfied with the quality of your first report, it’s free, up to $150*
Send Me More Information
*equates to approximately 30 transcribed pages

 

What Our Customers Are Saying:

Jennifer James, MD
Jennifer James, MDNorthwest Physical Medicine • Seattle, WA
Your services are amazing, thorough, timely, spot-on and always reliable, even with these profoundly complex cases!
Elizabeth Ziegler, PhD
Elizabeth Ziegler, PhDClinical Neuropsychologist • Spokane, WA
There is minimal proof­reading required, which is a substantial time savings for me given the length of my forensic neuro­psycho­logical reports and busy nature of my practice.
Mona Betzler
Mona BetzlerNorthwest Medical Experts • Seattle, WA
The team's professionalism and consistent care for delivery of a polished product reflects the integrity of the consultant's work and is exactly what separates them from others in the transcription industry.
Elizabeth Ziegler, PhD
Elizabeth Ziegler, PhDClinical Neuropsychologist • Spokane, WA
I highly recommend IMT, especially if you do forensic work, where attention to detail is paramount.
Jennifer James, MD
Jennifer James, MDNorthwest Physical Medicine • Seattle, WA
You are the best!  I have recommended you to ALL the physicians that rent or contact my office!
Michael Hatzakis, MD
Michael Hatzakis, MDPhysiatrist • Bellevue, WA
Always responsive for special requests and exceedingly organized with my preferred formatting.
Russell Vandenbelt, MD
Russell Vandenbelt, MDPsychiatrist • Bellevue, WA
Their work is efficient, high quality and always fairly priced.  I rarely have transcription errors I need to correct.
Diana Kraemer, MD
Diana Kraemer, MDNeurosurgeon • Seattle, WA
High-quality transcription.  Proofreading built in.  Weekend rush job?  Time and date sorting?  Formatting or re-formatting?  Multiple jobs at once, all in a rush?  No problem.
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Elizabeth Ziegler, PhD
Elizabeth Ziegler, PhDClinical Neuropsychologist • Spokane, WA
I highly recommend IMT, especially if you do forensic work, where attention to detail is paramount.
Diana Kraemer, MD
Diana Kraemer, MDNeurosurgeon • Seattle, WA
I have worked with many panels and transcription companies over the past decade.  IMT is the best.
Michael Hatzakis, MD
Michael Hatzakis, MDPhysiatrist • Bellevue, WA
Always responsive for special requests and exceedingly organized with my preferred formatting.
Mona Betzler
Mona BetzlerNorthwest Medical Experts • Seattle, WA
The team's professionalism and consistent care for delivery of a polished product reflects the integrity of the consultant's work and is exactly what separates them from others in the transcription industry.
Russell Vandenbelt, MD
Russell Vandenbelt, MDPsychiatrist • Bellevue, WA
Their work is efficient, high quality and always fairly priced.  I rarely have transcription errors I need to correct.
Jennifer James, MD
Jennifer James, MDNorthwest Physical Medicine • Seattle, WA
Your services are amazing, thorough, timely, spot-on and always reliable, even with these profoundly complex cases!
Russell Vandenbelt, MD
Russell Vandenbelt, MDPsychiatrist • Bellevue, WA
My reports vary in length from 10 pages to over 50 pages.  On the occasion of needing a report transcribed on a short time frame, they have always helped me beat deadlines.
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NO startup fees

NO monthly minimums

NO additional charge for:

  • Rush reports
  • Weekend work

Quantity discount available

above 30,000 lines¹ per month²

 

Don't have an account with us yet?

No problem!  Call (800) 413-7249 to get started

or use our convenient contact form here.

 

How Are You Perceived?

Whether silently or out loud, it's no secret that physicians and expert witnesses are judged on the quality of their reports.  The IME, record review, peer review, or addendum report that you've signed your name to can determine whether a case settles out of court and can have a big effect on the source of your next referral.  A report that's poorly formatted, hard to navigate, or riddled with typos and grammar mistakes can be embarrassing, so never sell yourself short.

QA Staff Makes All the Difference
  • Most transcription companies hand-check only a small random sampling of their reports, just to identify any major issues their MTs may be having.
  • At IMT, every report is processed by our quality assurance team to ensure that even minor problems don't begin to creep into your important documents.
  • Our thorough review process adds value, allowing us to identify errors and carefully screen each report we transcribe for completeness, clarity, and quality.

In medical transcription, you get what you pay for, so only pay for the very best!

 

 

Why Reports from IMT Are Better:

Dates are written out to ensure accuracy.

Abbreviations are expanded for improved clarity.

Reviewer's comments are made to stand out from surrounding text.

Reports are carefully formatted for maximum readability and ease of locating information.

Records are organized chronologically, even if you didn't have time to dictate them that way.

Dictate as much or as little as you'd like at one time, and review and edit your report in progress at any point.

Possible discrepancies or oversights and any questions from the MT will be clearly flagged so you can examine and resolve them before sending out your report.

Information from available cover letter(s) will be incorporated into the report, including reviewer questions buried in the text that may have been overlooked.

Reports will always be completed according to your preferences, maintaining the highest level of profes­sionalism, promptness, and completeness.

What About TAT?

If you're researching transcription services, you've probably noticed most of them bragging about their 24-hour turn­around time (TAT) on every report, which is perfect for daily office notes and general correspondence.  From experience, however, we know that when it comes to lengthy IME dictations, there is no one-size-fits-all solution for TAT.  Rather, turn­around can better be determined based on the specific needs of a particular report.  Maintaining some flexibility with turn­around times allows us to:

  • … prioritize reports according to due date and anticipated length so that you get the highest-caliber documents when you need them.
  • … take advantage of the quality and consistency benefits of a single MT working on your report from start to finish.
  • … perform rush jobs and weekend work at no additional charge.

In the end, if your transcription service has promised a 24-hour turn­around on your 100-page IME, you'd better check it carefully, because they probably didn't!

 

Having VR Issues?

The claimant did well following his baloney below-knee amputation …

Surgeries include a sing-a-long single lung transplant …

He had a pleasant day influenza A last year …

Voice recognition errors are no laughing matter in a courtroom.  You've probably seen them before, but how embarrassing would it be if such a mistake turned up in one of your forensic examinations?

At IMT, our transcriptionists are live human beings who are committed to quality, attentive to even minor details, and genuinely enthusiastic for the work we do.  Left in our hands, your IME documents can bolster both your credibility and your professional image.  Left to chance or to the whims of a computer program, however, the effect may be quite the opposite!

We Know You're Busy

 

We understand that because of your hectic pro­fes­sional schedule, you may need to dictate long IMEs in bits and pieces, that at times you may be up late dictating an urgent report, and that you want your office staff to be free to care for the daily needs of your medical practice.  That's why we offer:

  • STAT reports and weekend work at no additional charge.
  • The freedom to dictate as much or as little as you need to at any given time, which we will transcribe and return so that you can review and edit your report in progress.
  • No complicated transcription management software.  Just send in dictation from your own preferred recording device via our secure upload form or utilize our convenient phone-in dictation service.

 

     

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    Is Consistent Formatting Really So Important?
    • YES!  The layout of your report to a large extent determines the speed and efficiency with which you or anyone who reads it can locate vital information.
    • If you need to make an important point in front of a judge but can't find the specific detail you're looking for, your testimony may falter.
    • A well-written, carefully formatted, and easy-to-digest document may win cases on its own merits, without you ever setting foot in a courtroom.
    • We may be the experts in readability, but ultimately it's you who will be making use of your report, so you'll always have the final say!

    You Need the Right Template!

     

    Manufacturers know this simple truth well:  When producing any item over and over, even where there are variations in the finished product, having a single basic starting point saves a tremendous amount of time and effort.  Since the same holds true for medico-legal reports, let us help you build robust and versatile templates that meet your specific needs:

    • Add automatic data fields to ensure that if any report information changes, it gets updated everywhere in the document, including headers and footers.
    • Include always consistent introductory information, report sections (history, exam, diagnostic testing, etc.), concluding paragraphs, and legal disclaimers.
    • Create macro-enabled templates to simplify data entry and prevent missing or incorrect data fields.
    • Build your CV right into your template rather than always sending it as a separate attachment.

     

    Prefer to Use Your Own MT?


    You can still benefit from our years of IME experience and expertise by sending us your typed transcripts and letting us transform them into top-quality, courtroom-ready documents.  Whether your draft is VR text or has been transcribed by a live MT, we can perform:

    • Formatting Only:  We can copy your text directly into a template document, either your own or one provided by a panel company, and then review the layout of the entire report to ensure consistency and ease of use.
    • Format, Edit & QA:  In addition to the above, we will proofread your entire transcript and run it through our full quality assurance process to ensure that your finalized report meets the highest possible standards.
    • Add to Existing Report:  We can add your already-transcribed content to an existing report, or if you've got a document that's mostly finished but needs a few tweaks or edits here and there, just send us your dictated notes and we'll get it up to speed!

     

    Your Expert Team

    Gerri Newman
    President

    Gerri graduated from Montana State University in 1981, working 13 years for the US Forest Service before starting a secretarial firm in 1994 that rapidly shifted its focus to medical tran­scription.  Gerri's meticulous attention to detail comes to the fore in her customer service, organizational abilities, and far­sightedness in identifying and handling potential problems.

    Matthew Leonard
    Operations Manager

    Matthew is an experienced transcriptionist and skilled computer operator who also supports and moderates for various online communities.  Having this strong medical and technical background gives Matthew an undeniable edge in work­flow management, advanced MT training, and quality assurance support, all helping to ensure that your reports get done accurately and on time.

    Stephanie Range
    Workflow Manager

    Stephanie has a diverse background in healthcare and in the medico-legal system, having worked as a recreational therapist, as an office manager at a physical therapy clinic, and as a medico-legal transcriptionist, as well as experience providing organization and oversight for her family as a mom and homeschool educator for her two kids.

    Kathee Rose
    QA Specialist

    Kathee is a seasoned MT who graduated with honors from the Career Step medical transcription program.  Her many years of industry experience are vital to the support and communication that drive our quality assurance process.  Kathee's sharp eye and strong grammar skills keep our MTs at the top of their game so your reports are the best that they can be.

    Marcia Eck
    Record Summary QA

    Marcia's many years as a medico-legal transcriptionist have funded her college education, including degrees in Research and Laboratory Science as well as Biology. Her sharp eye for grammar and punctuation, as well as her extensive experience with insurance companies, attorneys, and the Workers' Compensation system, make Marcia an invaluable part of our Record Summary team.

    MT Snapshots

    Meet our amazing group of independent transcriptionists:

    Esther O. from Washington

    Transcription Experience:  27 years
    Education:  Associate of Science in Nursing; Bachelor of Science in Nursing
    Other Experience:  Registered nurse
    Brief Bio:  Aloha kākou — Hello everyone.  I am originally from the island of O‘ahu but now live in Washington state.  In my spare time, I like to try new cuisines and, weather permitting, to explore the outdoors or different places with family and friends.  Prior to transcribing medical reports, I specialized in many areas in my nursing career (nearly a decade):  med-surg, postpartum (hospital setting), and float nurse in various departments.  My favorite department to work in was postpartum.

    “Working with IMT, one can find lōkahi — unity expressed with harmony.”

    Endorsed By

    Michael Battaglia, MD
    Orthopedic Surgeon
    Bellevue, WA

    Daniel Brzusek, DO
    Physiatrist
    Bellevue, WA

    Sean Ghidella, MD
    Orthopedic Surgeon
    Lakewood, WA

    Jennifer James, MD
    Physiatrist
    Seattle, WA

    Barbara Jessen, MD
    Neurologist
    Burien, WA

    Diana Kraemer, MD
    Neurosurgeon
    Seattle, WA

    Russell Vandenbelt, MD
    Psychiatrist
    Bellevue, WA

    Elizabeth Ziegler, PhD
    Neuropsychologist
    Spokane, WA

    Michael Battaglia, MD
    Orthopedic Surgeon
    Bellevue, WA

    Daniel Brzusek, DO
    Physiatrist
    Bellevue, WA

    Sean Ghidella, MD
    Orthopedic Surgeon
    Lakewood, WA

    Jennifer James, MD
    Physiatrist
    Seattle, WA

    Barbara Jessen, MD
    Neurologist
    Burien, WA

    Diana Kraemer, MD
    Neurosurgeon
    Seattle, WA

    Russell Vandenbelt, MD
    Psychiatrist
    Bellevue, WA

    Elizabeth Ziegler, PhD
    Neuropsychologist
    Spokane, WA

     

    Independent Medical Transcription, Inc.
    Independent Medical Transcription, Inc.
    5.0
    Based on 8 reviews
    powered by Google
    review us on
    Michael Hatzakis
    Michael Hatzakis
    21:59 28 Jul 21
    I have been a physician expert for 15 years. I have used IMT for a large part of that time and have worked with Gerri Newman throughout. I have also used multiple other transcription services over those years and none come even close to IMT's quality of work, their incredible attention to detail, the cleanness of their report product and great customer service interface.IMT is truly the "Intel Inside" of my forensic business. My business runs more smoothly and I provide far higher quality products having them under the covers of my operation. They do exceptionally well for rush requests, special requests and really anything I need when it comes to creating quality report products. I cannot say enough about my experience with them. Michael.
    Sean Ghidella
    Sean Ghidella
    14:37 22 Jun 20
    IMT is the standard for forensic reports. Their fast friendly service provides accurate reports that rarely need editing. They will save you time.
    Resolute Michaels
    Resolute Michaels
    20:01 05 Oct 19
    A cut above the rest! Extra care and attention to detail makes all the difference.
    Steve Overman
    Steve Overman
    14:58 01 Aug 19
    Timely and reliable service that has been wonderful even though I use them very part-time! It is SO much better than than my former efforts at voice activated dictation. Their proof reading is such a bonus!
    Eric Petrie
    Eric Petrie
    22:59 26 Jul 19
    IMT is the best medical transcription service I have worked over my nearly 15 years of doing independent medical examinations. I can't remember the last time their staff made a transcription error. Turnaround is also amazingly fast on a routine basis and President Gerri Newman is always accessible and willing to go the extra mile to handle special situations.
    Rick Rivera
    Rick Rivera
    02:23 20 Jul 19
    I have used IMT for years. I have never had a problem. I am extremely happy with the service I have received. I would recommend IMT services to any and all.
    Dan Brzusek
    Dan Brzusek
    16:47 09 Jul 19
    Very responsive particular needs of the customer. I have decided to all of my business to this service. I previously had contracted with 3 other transcription services.This is the most professional transcription service of ever experiencing a 42 years physiatry practice so glad to have the
    More reviews
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    Why Choose IMT?


    Experience

    • Established in 1994
    • 16 MTs averaging 17.6 years experience
    • QA staff checks every report

    Flexibility

    • Specializing in forensic reports
    • Experts at formatting & templating
    • All types of transcription

    Availability

    • Staff in every US time zone¹
    • No snow days or weather delays
    • Rush reports & weekend work at no additional charge

     

    Try us once, and "on a more-probable-than-not basis," you'll stick with IMT!

     

     

    Refer a Colleague


    Do you know of a physician or expert who may benefit from IMT's services?  Please enter their information below, and we'll reach out to them.

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      What We Do

       

      Dozens of satisfied, long-term clients …
      • Nine IME panel companies
      • Forensic psychiatrists
      • Orthopedic surgeons
      • PM&R specialists
      • Chiropractors
      • … and many more!

      Where will the future take you?

      Whether you represent a major IME panel company, a personal injury law firm, or an insurance company; whether you are a physician or specialist who has been called upon to testify as an expert witness; or whether you are a dedicated and experienced MT looking to apply your knowledge to an exciting field that touches the lives of everyday people, you're in the right place!

      Just let us know how we can grow together and build a stronger future while helping you accomplish your professional goals and meeting the unique needs and challenges of the medical claims community.